Board and Organizational Structure

Roles:

The Stettler District Ambulance Associations governing board’s role is to:

  • The board is responsible for the highest level of decision making and legal authority.  By law, it is ultimately accountable for, and has authority over, the organization’s resources and activities.
  • The board articulates and communicates the organization’s vision to the membership and the community. 
  • Through policy, the board defines the parameters within which the organization will carry out its work.
  • The board’s supports the organization to achieve its goals, consistent with its mandated objectives and its accountability to stakeholders.  In carrying out this mandate, the governing body:
    • Appoints the CAO, approves major policies, make decisions that impact the organization’s long term sustainability, oversees the organization’s performance, and serves as an external advocate.

The Stettler District Ambulance Association is a Policy Governing Board which sets policy, and hires a Chief Administrative Officer to implement the policy.

The Chief Administration Officer directly accountable to the board and is responsible for carrying out the day-to-day work of the organization, with the assistance of paid staff and/or service volunteers.  The Manager is accountable to the board and directly accountable to the Chief Administration Officer, and is responsible for hiring, supervising, and releasing both paid staff and service volunteers.

Responsibilities:

The Stettler District Ambulance Associations governing board has the ultimate responsibility for the organizations:

  • Purpose, by establishing and implementing the organization’s mission, vision and values

  • Continuity, by providing continuity for managing and implementing the organizations affairs

  • Progress, by setting the rate of progress that the organization takes in reaching it mission and vision

  • Identity, by securing community support and appreciation for the organizations objects, beliefs, vision, mission, and long term direction.

  • Integrity, by ensuring the integrity of the organizations financial statements, internal controls and financial information systems.

In general, the board’s responsibilities are:

  • Strategic and focused on decisions that affect the organization’s long term sustainability;

  • Overseeing membership;

  • Appointing the CAO and evaluating the CAO annually;

  • Selects the Chair of the clinical advisory committee (Manager of SDAA);

  • Overseeing the strategic planning process;

  • Approving the capital and operating budgets and providing overall financial oversight;

  • Developing, updating and approving corporate policies and by-laws and ensuring they are followed and consistent with the mandate, roles, responsibilities and accountabilities

  • Working with the organization to identify and manage risks and identify strategic opportunities for improvement;

  • Monitoring the organizations performance including the achievement of the strategic goals and objectives;

  • Implementing and monitoring the AHS Conflict of Interest Bylaw in order to  understand, identify, declare and resolves conflict of interest

  • Approving major transactions such as capital investments or major equipment purchase;

  • Ensuring the organization meets legal and regulatory requirements as well as reporting, monitoring, and accountability obligations;

  • Implementing and monitoring the AHS Ethical Framework to ensure codes or frameworks for ethical behavior is in place;

  • Implement AHS Code of Conduct;

  • Ensuring appropriate communications plans and strategies are in place; and

  • Governing appropriately and effectively through regular meetings, sub-committees, task forces and work groups.

  • Monitors and evaluates initiatives to implement a culture of client and family centered care

  • Model commitment to quality work life and a healthy and safe work environment.

  • Promote quality improvement, client and staff safety, and a positive work life. 

Functions:

The main function of the board is governance.  The board carries out this function by establishing, directing, and influencing the implementation of policy in four areas:

  • Framework governance

  • Board self-governance

  • Operational governance (program, personnel, finance)

  • Advocacy governance


SDAA has a service agreement with Alberta Health Services and is obligated to follow the contractual agreement with the allocated funding, required performance measures and operational requirements.

Structure and Organization of the Stettler District Ambulance Association:

1.     The affairs of the Stettler District Ambulance Association (SDAA) are governed by the Board of Directors.

2.     Committee structure comprises of elected Municipal Board Members who are appointed by each Municipality as representatives for the Stettler District Ambulance Association as follows:

  • County of Stettler – 2 representatives and 1 alternate
  • Town of Stettler – 2 representatives
  • Summer Village of Rochon Sands – 1 representative and 1 alternate
  • Summer Village of White Sands – 1 representative and 1 alternate
  • Village of Donalda - 1 representative and 1 alternate
  • Village of Big Valley – 1 representative and 1 alternate
  • Village of Botha – 1 representative and 1 alternate
  • Village of Gadsby – 1 representative and 1 alternate
  • Member-at-Large

All of the above have voting rights.

Committee structure also consists of Chief Administrative Officers for:

  • Town of Stettler
  • County of Stettler

Appointed representatives shall annually appoint, by ordinary resolution:

  • A Chairperson (On Alternating fiscal years of the Association, an appointed Representative by County of Stettler and an appointed Representative by the Town of Stettler.)
  • A Vice-Chairperson (When the Chairperson is appointed by the County of Stettler, the Vice Chair shall be appointed by the Town of Stettler and when the Chairperson is appointed by the Town of Stettler, the Vice Chair shall be appointed by the County of Stettler.)
  • An Administrator (the Town of Stettler or County of Stettler's Chief Administrative Officer)
  • And such other officers as determined by the Appointed Representatives in their discretion from time to time

3.     The Chief Administrative Officer serves as the Administrator for the Stettler District Ambulance Association.

4.     The Assistant Chief Administrative Officer means the Assistant Chief Administrative Officer of the municipality where the Administrator is the CAO.

5.    Management is provided by the Operations Manager.